Tip: Catching Up on Your Mail. Outlook 2010 Filter E-Mail Feature

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Wichita IT Support Tip for May 4th, 2011
(May the 4th be with you.)

If you’re like me, you get a lot of email.  Really.  It’s crazy.  As a network consultant, I get standard support requests, server status updates, power outage notifications and a bevy of newsletters that keep me up to date on all those things that computer support people need to know.  Let’s just say that sometimes I get behind and am staring at 2,500 messages in my inbox, and it’s reminding me that in the middle of that mess are 106 emails that I haven’t read yet.

Let’s make life easier, shall we?

In Outlook 2010, look to the far right of the toolbar.  Look for ‘Filter E-mail’ with the ubiquitous funnel icon:

Filter E-mail Option in Outlook 2010

Filter E-mail Option in Outlook 2010

 Pretty Easy.  A quick rundown:

  • Unread: Shows you just your emails that haven’t been marked as read yet.
  • Has Attachments: I like to use this when I remember someone sent me an attachment, but has sent me a hundred emails over the last month.
  • This Week: Flies out to let you filter by day, week, etc.
  • Categorized: Let’s talk about this one in a later post!
  • Flagged: Shows only your flagged email (for Follow-Ups)
  • Important: Shows only those emails that were probably only important to the sender.
  • Sent to: Me or CC: Me:  Great for more corporate environments where you want to filter out messages sent to distribution groups
  • View Items Expiring Soon: Again, let’s talk about this one later!
  • More Filters: Can be misleading.  When you click it, nothing may seem to happen, but your normal icon bar is changed to the Search icon bar, where you have quite a few more options.

If you’re looking for residential or business computer support, please give us a call at (316) 337-5628.  One of our college-educated and certified computer repair technicians can discuss your needs and help you make your systems more efficient.




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